Updated 1/14/26

Early Registration Period

The "Early Registration Period" is defined as the month prior to the "Normal Registration Period".

• During this time, seasonal’s can renew their previous years' location by sending an email to Reservations@CampWellville.org.  On receipt of the reservation request email, a reservation invoice will be sent to the camper and the availability matrix will be marked “Occupied”.  If a seasonal location is not reserved during the early registration it becomes available for anyone to reserve during the normal reservation period.

• Caretakers, BOD members, Rollstone members can request weekly reservations at any location and week other than a location that was seasonal in the previous year by sending an email to Reservations@CampWellville.org.  On receipt of the reservation request email a reservation invoice will be sent to the camper and the availability matrix will be marked “Occupied”.

• Payment of at least 50% must be received within 30 days of the reservation receipt being sent.  The balance is due no later than June 1st. If the deposit has not been received, the camper will be reminded and a one (1) week grace period will be allowed after the initial due date.  If payment has not been received at that time, the location will become available for occupancy again.

• Reservations after May 1st must pay full balance.

Normal Registration Period

• Begins at 9 am on Feb 14th

• Registrations will be processed based on the date/timestamp of the submission

• Reservations will be reviewed by a reservation coordinator appointed by the BOD.  If the reservation falls within guidelines set by the BOD a Reservation Invoice will be sent to the applicant and the availability matrix will be marked “Occupied”.  This will include a method to pay by credit card or check.  Any service fees will be paid by the applicant.

• Payment of at least 50% must be received within 30 days of the reservation receipt being sent.  The balance is due no later than June 1st. If the deposit has not been received, the camper will be reminded and a one (1) week grace period will be allowed after the initial due date.  If payment has not been received at that time, the location will become available for occupancy again.

• If the camper brings a pet they may be asked, at the discretion of the Camp Director, to provide a $100 check at or before arrival at camp.  This check will be held by the camp director and returned uncashed on departure if there is no damage to camp property.  If there is a need to make repairs caused by the pet, the check will be cashed to be used to cover repairs.  Any unused money will be refunded by the camp treasurer.

General Notes

• All correspondence will be documented by email through the address Reservations@CampWellville.org.

• The date/timestamp of the initial reservation request will be used to prioritize processing of reservations.

• The 199 Main St, Fitchburg, MA 01420 address will be used for all written correspondence. 

• A phone number {978 337-1608} will be available for questions, but only communication by email will be “official”.

• At a mutually agreed time in mid-June the reservation responsibility will be turned over to the camp director